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October 01,2021 Facilitating Innovation

Top Ways To Collaborate Virtually

Top Ways To Collaborate Virtually

Top Ways To Collaborate Virtually

Top Ways To Collaborate Virtually

Remote and hybrid work has become the new modis oprandi. While collaboration seemed easy when speaking face to face, moving the conversation to a virtual environment raised the complexity. Our team voted on the Top 5 ways to collaborate virtually.

Our Top 5:

5. Collaborate visually

It’s estimated up to 65% of the general population are visual thinkers. We process words as a series of pictures and learn through visual means.  So in order to ensure we are communicating effectively, it’s important to understand the role visual thinking tools play in ideation, workflow and collaboration. A virtual whiteboard makes it easy for everyone to draw, scribble, design, share ideas and edit online.

4. Work “Side By Side”

If you’re back in the office — or never left — working side by side may naturally happen. But for some of my coaching clients who work remotely, I’ve seen a trend toward “virtual side-by-side” working. What this looks like is on a video call with a colleague, do your work on a particular shared project at the same time. This way, you can easily stop and ask them a question or ask for feedback whenever you get stuck. Since the person is already “there” and working on something similar, the collaboration can move forward more smoothly. This strategy is also effective if you find yourself avoiding something difficult at work. The positive peer pressure that someone is physically present with you and expects you to get a certain activity done in that window of time can be a good incentive to help you overcome approach avoidance.

3. Stay in touch via video

Numerous tools now allow seamless video conferencing with up to 50 people at the same time, so you can benefit from real-time remote collaboration meetings online. Video conferencing allows you to observe body language, hear the tone of voice, and see what people are talking about. Additionally, you can use chat channels to ask quick questions.

2. Create virtual water coolers.

Provide ways for your team to have fun, get to know each other and connect about non-work-related things.

“Our HR director organizers regular intra-team coffee talks where random members of teams that don’t normally interact get together for some fun, casual chit chat,” says Reynolds. “We also do trivia nights once a month, host brown bag discussions on lots of random topics, and have ‘groups’ on our message board for pet lovers, book lovers, travel lovers, cooking lovers, etc.”

The TED tech team started a tradition of wearing silly hats during launches.

And Zapier created Conspiracy Santa, a Secret Santa-inspired game that makes gift-giving more fun, personal and collaborative.

When you create a sense of community, people feel more comfortable reaching out to others and are more likely to share knowledge.

1. Plan how you will communicate

Clear communication is critical to establishing an effective collaboration, and each team should discuss this. For example, some teams prefer frequent regular check-in meetings, while others prefer asynchronous communication (e.g. messages), and have fewer synchronous (e.g. phone call or web chat) communications.

References

How to Collaborate Effectively If Your Team Is Remote

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