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November 01,2022 Leadership Development

Project Execution

Project Execution

Project Execution

Project Execution

The project has begun and work is taking place. You have now reached the execution stage of project management. To be effective, you and the project team must know the plan. Everyone needs to know what they must get accomplished each month, each week, or each day, in some cases. More importantly, the project plan will let everyone know what they explicitly need to do next.

The execution stage focuses most of the project manager’s efforts on coordinating work. This focuses on keeping the team on the same page doing what they need while also adhering to work dependencies so that work is done in order. The execution stage keeps the team and the project in sync.

Projects are like people; they operate better when they focus on one thing at a time. We may fool ourselves, believing that we are effective multi-taskers, but we are not. There are many things to do in a project. It can be overwhelming and confusing. However, applying the project management process of breaking goals into smaller chunks .

Monitoring

Once the project work is moving along, as the project manager, you shift your focus to monitoring and tracking project status. You want to know how things are going. By tracking status, you will know if your project has fallen behind schedule and if you will have to address issues. You will also be able to determine if you are getting things done quicker than planned and determine if you’d like to change the plan so that you can complete it quicker.

Typically, a project plan never lives through its entirety without being changed. As work begins, new insights present themselves, which forces project managers to alter their plans. This is normal, but you will want to keep the team updated on what has changed. You will want to identify new issues, new risks, or changes. Next, you perform a change plan that analyzes the impact of the change on the plan, presents the alternation, and informs everyone of what is different.

For example, let’s say you have a team project to prepare a report. The team is working on their assigned sections, and you discover that there has been additional guidance that a previously required section of an appendix is no longer needed; however, the new guidance asks that references be included. The change process would notify the team that they would need to keep track of their references and that the person in charge of creating the appendix could move onto working on the references.

Quality

The last part of project monitoring is the quality check. These are the spot checks that you thought through during the planning stage that would be a safety mechanism to keep you from going back to redo the entire project at the end. These quality checkpoints can be how you choose to design them. In a school setting, it could be a 10-minute meeting with the professor to review your outline to get their perspective if you are following the right train of thought. It can also be engaging a roommate or peer to review your work before submission so that an independent thought can add perspective to what you missed previously.

Closing

After months, weeks, or even days, your project will come to an end because if it is a project, it must have an end. To close out a project, you, as the project manager, will want to double-check to ensure that you’ve achieved all the requirements. Did you get everything done that you said you would? The closing step is to deliver the product to the customer and allow them to accept it. For example, this could be a professor accepting your final paper.

Next is the hidden-from-view step of completing an after-action review or lesson learned. You will want to walk through the project, noting what went right and what went wrong. This will help you in your next project on what to change so that you don’t make the same mistake twice.

Lastly, you need to celebrate your accomplishments. The mind needs to establish closure before it can move on to a new project. More importantly, you will want to recognize the team. They put in significant effort and need to feel appreciated. If you choose not to celebrate this fact or recognize their accomplishments, good luck with getting their help on the next project.

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